Ihre eigene Buchungsplattform — mit Kontrolle über Website, Gäste und Eigentümer.
Seit 2011 arbeiten wir mit Apartments und Kurzzeitvermietung. Wir kennen die echten Schmerzen: hohe Plattformprovisionen, manuelle Arbeit, Excel, WhatsApp, Rechnungen, Eigentümer, Sonderpreise und Buchungen während Messe- oder Hochsaisonzeiten.
Viele fertige Buchungssysteme arbeiten mit monatlichen Gebühren pro Objekt oder bleiben in ihrer Logik zu starr. Ein komplett individuelles System wäre dagegen deutlich teurer und macht jede kleine Textänderung abhängig vom Entwickler.
StayFlow verbindet deshalb beides: eine flexible WordPress-Basis, die der Kunde kontrollieren kann, und eine individuelle operative Schicht für Buchungen, Eigentümer, Dokumente, Zahlungen und Reports.
Warum normale Websites und Standard-Tools oft nicht reichen
Ein schöner Webauftritt ist noch kein funktionierender Buchungsbetrieb. Apartment-Betreiber brauchen Verfügbarkeit, Eigentümer-Workflows, Auszahlungen, Dokumente, manuelle Buchungen, Zahlungslogik, Kalender und Regeln, die zum lokalen Markt passen.
- Viele Tools verlangen monatliche Gebühren pro Objekt oder laufende Kosten, bevor überhaupt Direktbuchungen entstehen.
- Standard-Plugins bilden oft keine getrennte Logik für Verkaufspreis, Eigentümervergütung, Sonderpreise und manuelle Buchungen ab.
- Komplett maßgeschneiderte Systeme sind teuer und machen den Kunden bei jeder kleinen Inhaltsänderung abhängig vom Entwickler.
- In Event- und Messestädten können wenige hochwertige Direktbuchungen bereits mehrere tausend Euro an vermiedener Provision bedeuten.
- Jedes Land hat eigene Regeln für Steuern, Rechnungen, Datenschutz, lokale Abgaben, Eigentümerverträge und Meldepflichten.
Unsere Lösung: eigene Plattform, aber ohne geschlossene SaaS-Abhängigkeit
StayFlow wird als einmaliges Implementierungsprojekt aufgebaut. Sie erhalten Ihre eigene WordPress-basierte Direct-Booking-Struktur mit individueller Geschäftslogik. Keine verpflichtende monatliche Plattformgebühr pro Objekt, keine Provision auf direkte Buchungen. Nach dem Launch können Updates, Support oder neue Funktionen bei Bedarf separat beauftragt werden.
Was das System abdecken kann
Direkte Buchungswebsite
Apartment-Katalog, Suchformular, Objektseiten, Landingpages, SEO-Struktur und WhatsApp-first Kontakt.
Booking Center
Zentrale Verwaltung für direkte, manuelle und externe Buchungen mit Status, Preisen und Dokumenten.
Manuelle Buchungen
Für WhatsApp-Anfragen, Firmen, Gruppen, Stammkunden, Agenturen und externe Reservierungsnummern.
Model A / Model B
Operator-/Reseller-Logik oder Marketplace-/Provisionslogik — getrennt in Dokumenten, Reports und Workflows.
Owner Portal
Eigentümer sehen Kalender, Anreisen, Abreisen, Auszahlungen und relevante Dokumente — je nach Modell mit angepassten Rechten.
Finanz-Snapshot
Preise, Eigentümervergütung, Provisionen, Sonderpreise und manuelle Overrides werden sauber festgehalten.
Rechnungen & Voucher
PDF Dokumente für Gäste und Eigentümer, angepasst an Geschäftsmodell und lokalen Markt.
Zahlungen
Stripe/WooCommerce, Banküberweisung, Pre-Authorization, Capture nach Bestätigung und Refund-Workflows möglich.
Kalender & iCal
Import/Export, Sperrzeiten und bessere Kontrolle gegen Doppelbuchungen.
SEO & Events
Landingpages für Messen, Events, Stadtteile, Geschäftsreisen und saisonale Nachfrage.
Mehrsprachigkeit
Geeignet für internationale Gäste und Betreiber in verschiedenen Ländern.
Kontrolle für den Kunden
Inhalte, Seiten, Texte und viele Landingpages können im WordPress-System selbst gepflegt werden.
Warum WordPress + Custom Layer sinnvoll ist
Flexible Basis
WordPress, Elementor und professionelle Buchungstools geben dem Kunden Kontrolle über Inhalte, Seiten, SEO und tägliche Website-Arbeit. Das reduziert Abhängigkeit vom Entwickler bei einfachen Änderungen.
Individuelle Geschäftsschicht
StayFlow ergänzt die Logik, die Standard-Tools nicht sauber abbilden: Owner Portal, Model A/B, Finanz-Snapshot, Dokumente, Payouts, manuelle Buchungen und operative Workflows.
Für wen ist StayFlow interessant?
Lokale Apartment-Agenturen
Betreiber mit privaten Wohnungen, Eigentümern und wachsendem Direktbuchungsbedarf.
Event- und Messestädte
Märkte mit hohen Preisen während Messen, Design-, Fashion-, Sport- oder Business-Events.
Owner-Netzwerke
Unternehmen, die Auszahlungen, Verfügbarkeit und Dokumente für viele Eigentümer verwalten.
Business-Travel-Anbieter
Anbieter für Firmenkunden, Gruppen, Monteure, Aussteller und wiederkehrende Gäste.
Hybrid-Betreiber
Teams, die Direktbuchungen, externe Kanäle und manuelle Anfragen gleichzeitig steuern.
5–200 Apartments
Für Betriebe, die zu groß für Excel, aber zu individuell für reine Standardsoftware sind.
Direktbuchungen müssen kein theoretisches Versprechen sein
Ein neuer Direct-Booking-Kanal muss nicht sofort alle externen Kanäle ersetzen. In Märkten mit hohen Buchungswerten kann sich ein professioneller Website- und Buchungsaufbau bereits nach den ersten 10–30 hochwertigen Direktbuchungen spürbar rechnen.
Wichtig ist aber: Eine neue Website allein ist noch kein Vertriebskanal. Ohne Arbeit an Sichtbarkeit, SEO, wiederkehrenden Gästen, B2B-Kontakten, Empfehlungslogik und direkter Kommunikation bleibt sie nur eine Website. StayFlow schafft die technische Grundlage — der Direct-Booking-Kanal muss danach aktiv genutzt und weiterentwickelt werden.
6 Monate Core Warranty — aber keine verpflichtende Monatsgebühr
Die ersten 6 Monate nach Launch sichern die gelieferte Implementierung ab. Danach gibt es keine verpflichtende Subscription. Updates, Support oder neue Funktionen können bei Bedarf separat beauftragt werden.
Included
- Fehlerbehebung an unserem gelieferten Custom-Code und der vereinbarten Implementierung.
- Kritische Bugs in Booking-Workflow, Dokumenten, Owner Portal oder Reports, soweit sie aus unserer Arbeit stammen.
- Kompatibilitätsprüfung für kontrollierte Updates, wenn diese über uns laufen.
- Launch-bezogene Korrekturen innerhalb des vereinbarten Funktionsumfangs.
Not included
- Neue Funktionen, neue Seiten, neue Designs oder neue Sprachen.
- Selbst durchgeführte Plugin-/WordPress-Updates, die etwas brechen.
- Probleme durch Hosting, Fremdplugins, Zahlungsanbieter, Lizenzablauf oder Kundeneingriffe.
- Rechtsänderungen, neue Steuerlogik oder komplett neue Dokumentanforderungen.
Service nach 6 Monaten — nur bei Bedarf
Nach Ablauf der Core Warranty kann der Kunde Updates oder Support nach Bedarf buchen. Kein Zwang, keine Monatsgebühr pro Objekt, keine Provision auf Direktbuchungen.
Update Check
Backup, kontrollierte Updates, kurzer Test von Suche, Checkout, Dokumenten und Owner Portal.
Compatibility Fix
Wenn ein größeres Plugin- oder PHP-Update Anpassungen erfordert.
New Features
Neue Reports, neue Dokumente, neue Landingpages oder neue Workflow-Logik nach Angebot.
Einblick in Admin und Finance
Bild anklicken für Vollansicht.
Einblick in das Owner Portal
Bild anklicken für Vollansicht.
Was kostet so ein System?
Die Kosten sind individuell, weil jedes Geschäft anders arbeitet. Entscheidend sind Land, Anzahl der Objekte, gewünschte Automatisierung, Zahlungsarten, Dokumente, Eigentümerportal, bestehende Website und rechtliche Anforderungen. Aber: Wir wissen bereits, was wir tun. Deshalb sprechen wir nicht von unrealistischen Projekten für viele Zehntausende Euro.
Einen seriösen Preis können wir erst nennen, nachdem wir mit Ihnen gesprochen haben, Ihren aktuellen Ablauf verstehen und — falls vorhanden — Ihre bestehende Website gesehen haben.
Wichtig: Bei unserem direkten Setup gibt es keine typische laufende Plattformprovision und keine feste monatliche Gebühr pro Objekt. Die Umsetzung wird als individuelles Projekt geplant.
Faire Zahlung in 3 Schritten
Plan & Anzahlung
Wir besprechen Ihre Anforderungen, erstellen einen Umsetzungsplan und nach Ihrer Freigabe startet das Projekt mit einer Anzahlung.
Testfähiger Kern
Sobald der Kern der Website und die wichtigsten Workflows testbereit sind, wird die zweite Rate fällig.
Finale Abnahme
Nach Tests, Korrekturen und finaler Freigabe erfolgt die letzte Zahlung.
Was sollten Sie uns auf WhatsApp schreiben?
- Land und Stadt/Region.
- Anzahl der Apartments oder Objekte.
- Aktuelle Website und verwendete Tools.
- Wie heute Buchungen, Eigentümer, Preise und Dokumente verwaltet werden.
- Ob Betreiber-/Reseller-Modell, Marketplace-Modell oder Hybrid.
Häufige Fragen
Ist das eine monatliche SaaS-Plattform?
Nein. StayFlow wird als eigene Implementierung auf Ihrer Website aufgebaut. Es gibt keine verpflichtende Monatsgebühr pro Objekt und keine Provision auf Direktbuchungen.
Warum nicht komplett individuell ohne WordPress?
Das wäre deutlich teurer und würde einfache Inhaltsänderungen vom Entwickler abhängig machen. WordPress gibt dem Kunden Kontrolle, StayFlow liefert die operative Logik.
Was bedeutet 6 Monate Core Warranty?
Wir sichern die gelieferte Implementierung und unseren Custom-Code ab. Neue Funktionen, Kundeneingriffe, Hostingprobleme oder Drittanbieter-Lizenzthemen sind nicht automatisch enthalten.
Sind Drittanbieter-Lizenzen enthalten?
Nur wenn es ausdrücklich vereinbart wird. Elementor, Buchungsplugins, Zahlungsanbieter oder andere Tools bleiben Drittanbieter-Software mit eigenen Lizenzbedingungen.
Kann die Plattform externe Kanäle komplett ersetzen?
Nicht zwingend. Ziel ist, mehr hochwertige Direktbuchungen zu gewinnen und Abhängigkeit von externen Kanälen zu reduzieren.
Möchten Sie Ihre eigene Direct-Booking-Plattform aufbauen?
Schreiben Sie uns auf WhatsApp. Wir prüfen gemeinsam, ob sich eine individuelle StayFlow-Implementierung für Ihren Markt und Ihr Geschäftsmodell lohnt.
Auf WhatsApp schreibenYour own booking platform — with control over website, guests and owners.
We have worked with apartments and short-term rentals since 2011. We know the real pain: high platform commissions, manual work, Excel, WhatsApp, invoices, owners, special prices and bookings during high-demand event periods.
Many ready-made booking systems charge monthly fees per property or remain too rigid. A fully custom system, on the other hand, is much more expensive and makes every small content change dependent on developers.
StayFlow combines both sides: a flexible WordPress foundation that the client can control, and a custom operational layer for bookings, owners, documents, payments and reports.
Why normal websites and standard tools are often not enough
A nice website is not the same as a working booking operation. Apartment operators need availability, owner workflows, payouts, documents, manual bookings, payment logic, calendars and rules that fit their local market.
- Many tools charge monthly fees per property or ongoing costs before direct bookings even start.
- Standard plugins often do not handle separate selling prices, owner remuneration, custom prices and manual reservations properly.
- Fully custom systems are expensive and make the client dependent on developers for small content changes.
- In event-driven cities, a few high-value direct bookings can already mean several thousand euros in avoided commission.
- Every country has its own rules for taxes, invoices, guest data, local charges, owner contracts and reporting obligations.
The solution: your own platform, without closed SaaS dependency
StayFlow is implemented as a one-time project. You get your own WordPress-based direct booking setup with custom business logic. No mandatory monthly platform fee per property, no commission on direct bookings. After launch, updates, support or new features can be booked separately when needed.
What the system can cover
Direct booking website
Apartment catalog, search form, property pages, landing pages, SEO structure and WhatsApp-first contact.
Booking Center
Central workspace for direct, manual and external bookings with status, prices and documents.
Manual bookings
For WhatsApp requests, companies, groups, repeat clients, agencies and external reservation references.
Model A / Model B
Operator/reseller logic or marketplace/commission logic — separated in documents, reports and workflows.
Owner Portal
Owners can see calendar, arrivals, departures, payouts and relevant documents — with rights depending on the model.
Financial snapshot
Prices, owner remuneration, commissions, custom prices and manual overrides are stored cleanly.
Invoices & vouchers
PDF documents for guests and owners, adapted to business model and local market.
Payments
Stripe/WooCommerce, bank transfer, pre-authorization, capture after confirmation and refund workflows are possible.
Calendar & iCal
Import/export, blocked dates and better control against double bookings.
SEO & events
Landing pages for fairs, events, districts, business travel and seasonal demand.
Multilingual structure
Suitable for international guests and operators in different countries.
Client control
Content, pages, texts and many landing pages can be managed inside WordPress.
Why WordPress + custom layer makes sense
Flexible foundation
WordPress, Elementor and professional booking tools give the client control over content, pages, SEO and daily website work. This reduces dependency on developers for simple changes.
Custom operational layer
StayFlow adds the logic that standard tools do not handle properly: Owner Portal, Model A/B, financial snapshot, documents, payouts, manual bookings and operational workflows.
Who is StayFlow for?
Local apartment agencies
Operators with private apartments, owners and growing direct booking needs.
Event and exhibition cities
Markets with high prices during fairs, design, fashion, sport or business events.
Owner networks
Companies managing payouts, availability and documents for many owners.
Business travel providers
Providers for corporate clients, groups, installers, exhibitors and repeat guests.
Hybrid operators
Teams managing direct bookings, external channels and manual requests at the same time.
5–200 apartments
For businesses too large for Excel but too individual for pure standard software.
Direct bookings should not be just a theoretical promise
A new direct-booking channel does not need to replace all external channels immediately. In markets with high booking values, a professional website and booking setup can start making financial sense already after the first 10–30 high-value direct bookings.
But it is important to be honest: a new website without promotion is still just a website. Without work on visibility, SEO, repeat guests, B2B contacts, referral logic and direct communication, it will not become a real sales channel. StayFlow creates the technical foundation — the direct-booking channel still needs to be actively used and developed.
6-month Core Warranty — but no mandatory monthly fee
The first 6 months after launch protect the delivered implementation. After that there is no mandatory subscription. Updates, support or new features can be ordered separately when needed.
Included
- Fixes for our delivered custom code and agreed implementation.
- Critical bugs in booking workflow, documents, Owner Portal or reports, if caused by our work.
- Compatibility check for controlled updates when they are handled by us.
- Launch-related corrections within the agreed feature scope.
Not included
- New features, new pages, new designs or new languages.
- Self-made plugin/WordPress updates that break something.
- Problems caused by hosting, third-party plugins, payment providers, expired licenses or client changes.
- Legal changes, new tax logic or completely new document requirements.
Service after 6 months — only when needed
After the Core Warranty, the client can order updates or support on demand. No mandatory subscription, no monthly property fee, no commission on direct bookings.
Update Check
Backup, controlled updates, quick test of search, checkout, documents and Owner Portal.
Compatibility Fix
If a larger plugin or PHP update requires adjustments.
New Features
New reports, new documents, new landing pages or new workflow logic by quote.
Inside admin and finance
Click an image to view full size.
Inside the Owner Portal
Click an image to view full size.
How much does a system like this cost?
The price is individual because every business works differently. It depends on your country, number of properties, desired automation, payment methods, documents, owner portal, current website and legal requirements. But we already know what we are doing, so we are not talking about unrealistic projects for many tens of thousands of euros.
We can only give a serious price after we talk, understand your workflow and — if available — review your current website.
Fair payment in 3 steps
Plan & deposit
We discuss your requirements, prepare an implementation plan and after your approval the project starts with a deposit.
Test-ready core
When the core website and main workflows are ready for testing, the second payment is due.
Final approval
After testing, corrections and final approval, the last payment is made.
What should you send us on WhatsApp?
- Country and city/region.
- Number of apartments or properties.
- Current website and tools.
- How bookings, owners, prices and documents are managed today.
- Whether you work as operator/reseller, marketplace or hybrid.
Frequently asked questions
Is this a monthly SaaS platform?
No. StayFlow is implemented on your own website. There is no mandatory monthly fee per property and no commission on direct bookings.
Why not fully custom without WordPress?
That would be much more expensive and would make small content changes dependent on developers. WordPress gives client control, StayFlow provides the operational logic.
What does 6-month Core Warranty mean?
We protect the delivered implementation and our custom code. New features, client changes, hosting issues or third-party license topics are not automatically included.
Are third-party licenses included?
Only if explicitly agreed. Elementor, booking plugins, payment providers and other tools remain third-party software with their own license terms.
Can the platform completely replace external channels?
Not necessarily. The goal is to increase high-value direct bookings and reduce dependency on external channels.
Do you want to build your own direct booking platform?
Message us on WhatsApp. We will check together whether a custom StayFlow implementation makes sense for your market and business model.
Message us on WhatsAppSu propia plataforma de reservas — con control sobre web, huéspedes y propietarios.
Trabajamos con apartamentos y alquileres de corta estancia desde 2011. Conocemos el dolor real: comisiones altas, trabajo manual, Excel, WhatsApp, facturas, propietarios, precios especiales y reservas en períodos de alta demanda.
Muchos sistemas preparados cobran cuotas mensuales por propiedad o son demasiado rígidos. Un sistema totalmente personalizado, por otro lado, es mucho más caro y hace que cada pequeño cambio de contenido dependa de desarrolladores.
StayFlow combina ambos mundos: una base flexible en WordPress que el cliente puede controlar y una capa operativa personalizada para reservas, propietarios, documentos, pagos e informes.
Por qué una web normal y herramientas estándar no suelen ser suficientes
A nice website is not the same as a working booking operation. Apartment operators need availability, owner workflows, payouts, documents, manual bookings, payment logic, calendars and rules that fit their local market.
- Many tools charge monthly fees per property or ongoing costs before direct bookings even start.
- Standard plugins often do not handle separate selling prices, owner remuneration, custom prices and manual reservations properly.
- Fully custom systems are expensive and make the client dependent on developers for small content changes.
- In event-driven cities, a few high-value direct bookings can already mean several thousand euros in avoided commission.
- Every country has its own rules for taxes, invoices, guest data, local charges, owner contracts and reporting obligations.
La solución: su propia plataforma, sin dependencia SaaS cerrada
StayFlow se implementa como un proyecto único. Usted recibe su propio sistema de reservas directas basado en WordPress con lógica de negocio personalizada. Sin cuota mensual obligatoria por propiedad, sin comisión en reservas directas. Después del lanzamiento, actualizaciones, soporte o nuevas funciones se pueden contratar solo cuando sean necesarias.
Qué puede cubrir el sistema
Direct booking website
Apartment catalog, search form, property pages, landing pages, SEO structure and WhatsApp-first contact.
Booking Center
Central workspace for direct, manual and external bookings with status, prices and documents.
Manual bookings
For WhatsApp requests, companies, groups, repeat clients, agencies and external reservation references.
Model A / Model B
Operator/reseller logic or marketplace/commission logic — separated in documents, reports and workflows.
Owner Portal
Owners can see calendar, arrivals, departures, payouts and relevant documents — with rights depending on the model.
Financial snapshot
Prices, owner remuneration, commissions, custom prices and manual overrides are stored cleanly.
Invoices & vouchers
PDF documents for guests and owners, adapted to business model and local market.
Payments
Stripe/WooCommerce, bank transfer, pre-authorization, capture after confirmation and refund workflows are possible.
Calendar & iCal
Import/export, blocked dates and better control against double bookings.
SEO & events
Landing pages for fairs, events, districts, business travel and seasonal demand.
Multilingual structure
Suitable for international guests and operators in different countries.
Client control
Content, pages, texts and many landing pages can be managed inside WordPress.
Por qué WordPress + capa personalizada tiene sentido
Base flexible
WordPress, Elementor and professional booking tools give the client control over content, pages, SEO and daily website work. This reduces dependency on developers for simple changes.
Capa operativa personalizada
StayFlow adds the logic that standard tools do not handle properly: Owner Portal, Model A/B, financial snapshot, documents, payouts, manual bookings and operational workflows.
¿Para quién es StayFlow?
Local apartment agencies
Operators with private apartments, owners and growing direct booking needs.
Event and exhibition cities
Markets with high prices during fairs, design, fashion, sport or business events.
Owner networks
Companies managing payouts, availability and documents for many owners.
Business travel providers
Providers for corporate clients, groups, installers, exhibitors and repeat guests.
Hybrid operators
Teams managing direct bookings, external channels and manual requests at the same time.
5–200 apartments
For businesses too large for Excel but too individual for pure standard software.
Las reservas directas no deben ser solo una promesa teórica
Un nuevo canal de reservas directas no tiene que sustituir inmediatamente todos los canales externos. En mercados con reservas de alto valor, una web profesional con sistema de reservas puede empezar a tener sentido financiero ya con las primeras 10–30 reservas directas de alto valor.
Pero hay que ser honestos: una web nueva sin trabajo de promoción sigue siendo solo una web. Sin visibilidad, SEO, clientes recurrentes, contactos B2B, recomendaciones y comunicación directa, no se convierte en un canal real de ventas. StayFlow crea la base técnica — el canal directo debe usarse y desarrollarse activamente.
6 meses de Core Warranty — pero sin cuota mensual obligatoria
The first 6 months after launch protect the delivered implementation. After that there is no mandatory subscription. Updates, support or new features can be ordered separately when needed.
Included
- Fixes for our delivered custom code and agreed implementation.
- Critical bugs in booking workflow, documents, Owner Portal or reports, if caused by our work.
- Compatibility check for controlled updates when they are handled by us.
- Launch-related corrections within the agreed feature scope.
Not included
- New features, new pages, new designs or new languages.
- Self-made plugin/WordPress updates that break something.
- Problems caused by hosting, third-party plugins, payment providers, expired licenses or client changes.
- Legal changes, new tax logic or completely new document requirements.
Servicio después de 6 meses — solo cuando sea necesario
After the Core Warranty, the client can order updates or support on demand. No mandatory subscription, no monthly property fee, no commission on direct bookings.
Update Check
Backup, controlled updates, quick test of search, checkout, documents and Owner Portal.
Compatibility Fix
If a larger plugin or PHP update requires adjustments.
New Features
New reports, new documents, new landing pages or new workflow logic by quote.
Admin y finanzas
Haga clic para ver en tamaño completo.
Portal de propietarios
Haga clic para ver en tamaño completo.
¿Cuánto cuesta un sistema así?
El precio es individual porque cada negocio trabaja de forma diferente. Depende de su país, número de propiedades, automatización deseada, métodos de pago, documentos, portal de propietarios, web actual y requisitos legales. Pero ya sabemos lo que hacemos, así que no hablamos de proyectos irreales de muchas decenas de miles de euros.
Solo podemos dar un precio serio después de hablar, entender su flujo de trabajo y — si existe — revisar su web actual.
Pago justo en 3 pasos
Plan y anticipo
Hablamos de sus requisitos, preparamos un plan de implementación y, tras su aprobación, el proyecto empieza con un anticipo.
Núcleo listo para pruebas
Cuando la web base y los flujos principales están listos para probar, se paga la segunda parte.
Aprobación final
Después de pruebas, correcciones y aprobación final, se realiza el último pago.
¿Qué debe enviarnos por WhatsApp?
- Country and city/region.
- Number of apartments or properties.
- Current website and tools.
- How bookings, owners, prices and documents are managed today.
- Whether you work as operator/reseller, marketplace or hybrid.
Preguntas frecuentes
Is this a monthly SaaS platform?
No. StayFlow is implemented on your own website. There is no mandatory monthly fee per property and no commission on direct bookings.
Why not fully custom without WordPress?
That would be much more expensive and would make small content changes dependent on developers. WordPress gives client control, StayFlow provides the operational logic.
What does 6-month Core Warranty mean?
We protect the delivered implementation and our custom code. New features, client changes, hosting issues or third-party license topics are not automatically included.
Are third-party licenses included?
Only if explicitly agreed. Elementor, booking plugins, payment providers and other tools remain third-party software with their own license terms.
Can the platform completely replace external channels?
Not necessarily. The goal is to increase high-value direct bookings and reduce dependency on external channels.
¿Quiere construir su propia plataforma de reservas directas?
Escríbanos por WhatsApp. Revisamos juntos si una implementación personalizada de StayFlow tiene sentido para su mercado y modelo de negocio.
Escribir por WhatsAppLa tua piattaforma di prenotazione — con controllo su sito, ospiti e proprietari.
Lavoriamo con appartamenti e affitti brevi dal 2011. Conosciamo i problemi reali: commissioni alte, lavoro manuale, Excel, WhatsApp, fatture, proprietari, prezzi speciali e prenotazioni nei periodi di alta domanda.
Molti sistemi pronti richiedono canoni mensili per immobile o sono troppo rigidi. Un sistema completamente custom, invece, è molto più costoso e rende ogni piccola modifica dipendente dagli sviluppatori.
StayFlow combina entrambi: una base WordPress flessibile che il cliente può controllare e uno strato operativo personalizzato per prenotazioni, proprietari, documenti, pagamenti e report.
Perché un sito normale e strumenti standard spesso non bastano
A nice website is not the same as a working booking operation. Apartment operators need availability, owner workflows, payouts, documents, manual bookings, payment logic, calendars and rules that fit their local market.
- Many tools charge monthly fees per property or ongoing costs before direct bookings even start.
- Standard plugins often do not handle separate selling prices, owner remuneration, custom prices and manual reservations properly.
- Fully custom systems are expensive and make the client dependent on developers for small content changes.
- In event-driven cities, a few high-value direct bookings can already mean several thousand euros in avoided commission.
- Every country has its own rules for taxes, invoices, guest data, local charges, owner contracts and reporting obligations.
La soluzione: la tua piattaforma, senza dipendenza SaaS chiusa
StayFlow viene implementato come progetto una tantum. Ottieni il tuo setup di prenotazione diretta basato su WordPress con logica business personalizzata. Nessun canone mensile obbligatorio per immobile, nessuna commissione sulle prenotazioni dirette. Dopo il lancio, aggiornamenti, supporto o nuove funzioni si ordinano solo se necessari.
Cosa può coprire il sistema
Direct booking website
Apartment catalog, search form, property pages, landing pages, SEO structure and WhatsApp-first contact.
Booking Center
Central workspace for direct, manual and external bookings with status, prices and documents.
Manual bookings
For WhatsApp requests, companies, groups, repeat clients, agencies and external reservation references.
Model A / Model B
Operator/reseller logic or marketplace/commission logic — separated in documents, reports and workflows.
Owner Portal
Owners can see calendar, arrivals, departures, payouts and relevant documents — with rights depending on the model.
Financial snapshot
Prices, owner remuneration, commissions, custom prices and manual overrides are stored cleanly.
Invoices & vouchers
PDF documents for guests and owners, adapted to business model and local market.
Payments
Stripe/WooCommerce, bank transfer, pre-authorization, capture after confirmation and refund workflows are possible.
Calendar & iCal
Import/export, blocked dates and better control against double bookings.
SEO & events
Landing pages for fairs, events, districts, business travel and seasonal demand.
Multilingual structure
Suitable for international guests and operators in different countries.
Client control
Content, pages, texts and many landing pages can be managed inside WordPress.
Perché WordPress + custom layer ha senso
Base flessibile
WordPress, Elementor and professional booking tools give the client control over content, pages, SEO and daily website work. This reduces dependency on developers for simple changes.
Strato operativo personalizzato
StayFlow adds the logic that standard tools do not handle properly: Owner Portal, Model A/B, financial snapshot, documents, payouts, manual bookings and operational workflows.
Per chi è StayFlow?
Local apartment agencies
Operators with private apartments, owners and growing direct booking needs.
Event and exhibition cities
Markets with high prices during fairs, design, fashion, sport or business events.
Owner networks
Companies managing payouts, availability and documents for many owners.
Business travel providers
Providers for corporate clients, groups, installers, exhibitors and repeat guests.
Hybrid operators
Teams managing direct bookings, external channels and manual requests at the same time.
5–200 apartments
For businesses too large for Excel but too individual for pure standard software.
Le prenotazioni dirette non devono essere solo una promessa teorica
Un nuovo canale di prenotazione diretta non deve sostituire subito tutti i canali esterni. Nei mercati con prenotazioni di alto valore, un sito professionale con sistema di prenotazione può iniziare ad avere senso economico già dopo le prime 10–30 prenotazioni dirette di valore.
Ma è importante essere onesti: un nuovo sito senza promozione resta solo un sito. Senza lavoro su visibilità, SEO, ospiti ricorrenti, contatti B2B, referral e comunicazione diretta, non diventa un vero canale di vendita. StayFlow crea la base tecnica — il canale diretto deve poi essere usato e sviluppato attivamente.
6 mesi di Core Warranty — ma nessun canone mensile obbligatorio
The first 6 months after launch protect the delivered implementation. After that there is no mandatory subscription. Updates, support or new features can be ordered separately when needed.
Included
- Fixes for our delivered custom code and agreed implementation.
- Critical bugs in booking workflow, documents, Owner Portal or reports, if caused by our work.
- Compatibility check for controlled updates when they are handled by us.
- Launch-related corrections within the agreed feature scope.
Not included
- New features, new pages, new designs or new languages.
- Self-made plugin/WordPress updates that break something.
- Problems caused by hosting, third-party plugins, payment providers, expired licenses or client changes.
- Legal changes, new tax logic or completely new document requirements.
Servizio dopo 6 mesi — solo se serve
After the Core Warranty, the client can order updates or support on demand. No mandatory subscription, no monthly property fee, no commission on direct bookings.
Update Check
Backup, controlled updates, quick test of search, checkout, documents and Owner Portal.
Compatibility Fix
If a larger plugin or PHP update requires adjustments.
New Features
New reports, new documents, new landing pages or new workflow logic by quote.
Admin e finanza
Clicca per vedere a grandezza piena.
Portale proprietari
Clicca per vedere a grandezza piena.
Quanto costa un sistema così?
Il prezzo è individuale perché ogni business lavora in modo diverso. Dipende da paese, numero di proprietà, automazione desiderata, metodi di pagamento, documenti, portale proprietari, sito attuale e requisiti legali. Ma sappiamo già cosa fare, quindi non parliamo di progetti irrealistici da decine di migliaia di euro.
Possiamo indicare un prezzo serio solo dopo aver parlato, capito il tuo workflow e — se disponibile — visto il tuo sito attuale.
Importante: Il nostro setup diretto non usa commissioni tipiche continuative di piattaforma né un canone mensile fisso per immobile. L’implementazione viene pianificata come progetto individuale.
Pagamento equo in 3 step
Piano e acconto
Discutiamo i requisiti, prepariamo un piano e dopo la tua approvazione il progetto parte con un acconto.
Nucleo pronto per test
Quando il sito base e i workflow principali sono pronti per il test, si paga la seconda parte.
Approvazione finale
Dopo test, correzioni e approvazione finale, viene pagata l’ultima parte.
Cosa inviarci su WhatsApp?
- Country and city/region.
- Number of apartments or properties.
- Current website and tools.
- How bookings, owners, prices and documents are managed today.
- Whether you work as operator/reseller, marketplace or hybrid.
Domande frequenti
Is this a monthly SaaS platform?
No. StayFlow is implemented on your own website. There is no mandatory monthly fee per property and no commission on direct bookings.
Why not fully custom without WordPress?
That would be much more expensive and would make small content changes dependent on developers. WordPress gives client control, StayFlow provides the operational logic.
What does 6-month Core Warranty mean?
We protect the delivered implementation and our custom code. New features, client changes, hosting issues or third-party license topics are not automatically included.
Are third-party licenses included?
Only if explicitly agreed. Elementor, booking plugins, payment providers and other tools remain third-party software with their own license terms.
Can the platform completely replace external channels?
Not necessarily. The goal is to increase high-value direct bookings and reduce dependency on external channels.
Vuoi costruire la tua piattaforma di prenotazione diretta?
Scrivici su WhatsApp. Valuteremo insieme se una implementazione StayFlow personalizzata ha senso per il tuo mercato e modello di business.
Scrivi su WhatsAppVotre propre plateforme de réservation — avec contrôle du site, des clients et des propriétaires.
Nous travaillons avec des appartements et des locations courte durée depuis 2011. Nous connaissons les vraies douleurs: commissions élevées, travail manuel, Excel, WhatsApp, factures, propriétaires, prix spéciaux et réservations pendant les périodes de forte demande.
De nombreux systèmes prêts à l’emploi facturent des frais mensuels par logement ou restent trop rigides. Un système entièrement personnalisé serait beaucoup plus cher et rendrait chaque petite modification dépendante des développeurs.
StayFlow combine les deux: une base WordPress flexible que le client peut contrôler et une couche opérationnelle personnalisée pour réservations, propriétaires, documents, paiements et rapports.
Pourquoi un site normal et des outils standards ne suffisent souvent pas
A nice website is not the same as a working booking operation. Apartment operators need availability, owner workflows, payouts, documents, manual bookings, payment logic, calendars and rules that fit their local market.
- Many tools charge monthly fees per property or ongoing costs before direct bookings even start.
- Standard plugins often do not handle separate selling prices, owner remuneration, custom prices and manual reservations properly.
- Fully custom systems are expensive and make the client dependent on developers for small content changes.
- In event-driven cities, a few high-value direct bookings can already mean several thousand euros in avoided commission.
- Every country has its own rules for taxes, invoices, guest data, local charges, owner contracts and reporting obligations.
La solution: votre propre plateforme, sans dépendance SaaS fermée
StayFlow est mis en œuvre comme projet unique. Vous obtenez votre propre setup de réservation directe basé sur WordPress avec logique métier personnalisée. Pas d’abonnement mensuel obligatoire par logement, aucune commission sur les réservations directes. Après le lancement, mises à jour, support ou nouvelles fonctions peuvent être commandés seulement si nécessaire.
Ce que le système peut couvrir
Direct booking website
Apartment catalog, search form, property pages, landing pages, SEO structure and WhatsApp-first contact.
Booking Center
Central workspace for direct, manual and external bookings with status, prices and documents.
Manual bookings
For WhatsApp requests, companies, groups, repeat clients, agencies and external reservation references.
Model A / Model B
Operator/reseller logic or marketplace/commission logic — separated in documents, reports and workflows.
Owner Portal
Owners can see calendar, arrivals, departures, payouts and relevant documents — with rights depending on the model.
Financial snapshot
Prices, owner remuneration, commissions, custom prices and manual overrides are stored cleanly.
Invoices & vouchers
PDF documents for guests and owners, adapted to business model and local market.
Payments
Stripe/WooCommerce, bank transfer, pre-authorization, capture after confirmation and refund workflows are possible.
Calendar & iCal
Import/export, blocked dates and better control against double bookings.
SEO & events
Landing pages for fairs, events, districts, business travel and seasonal demand.
Multilingual structure
Suitable for international guests and operators in different countries.
Client control
Content, pages, texts and many landing pages can be managed inside WordPress.
Pourquoi WordPress + couche custom a du sens
Flexible base
WordPress, Elementor and professional booking tools give the client control over content, pages, SEO and daily website work. This reduces dependency on developers for simple changes.
Couche opérationnelle personnalisée
StayFlow adds the logic that standard tools do not handle properly: Owner Portal, Model A/B, financial snapshot, documents, payouts, manual bookings and operational workflows.
À qui s’adresse StayFlow?
Local apartment agencies
Operators with private apartments, owners and growing direct booking needs.
Event and exhibition cities
Markets with high prices during fairs, design, fashion, sport or business events.
Owner networks
Companies managing payouts, availability and documents for many owners.
Business travel providers
Providers for corporate clients, groups, installers, exhibitors and repeat guests.
Hybrid operators
Teams managing direct bookings, external channels and manual requests at the same time.
5–200 apartments
For businesses too large for Excel but too individual for pure standard software.
Les réservations directes ne doivent pas être une simple promesse théorique
Un nouveau canal de réservation directe n’a pas besoin de remplacer immédiatement tous les canaux externes. Sur les marchés avec des réservations à forte valeur, un site professionnel avec système de réservation peut commencer à avoir du sens financièrement dès les 10–30 premières réservations directes de valeur.
Mais il faut être honnête: un nouveau site sans travail de promotion reste simplement un site. Sans visibilité, SEO, clients récurrents, contacts B2B, recommandations et communication directe, il ne devient pas un vrai canal de vente. StayFlow crée la base technique — le canal direct doit ensuite être utilisé et développé activement.
6 mois de Core Warranty — mais pas d’abonnement mensuel obligatoire
The first 6 months after launch protect the delivered implementation. After that there is no mandatory subscription. Updates, support or new features can be ordered separately when needed.
Included
- Fixes for our delivered custom code and agreed implementation.
- Critical bugs in booking workflow, documents, Owner Portal or reports, if caused by our work.
- Compatibility check for controlled updates when they are handled by us.
- Launch-related corrections within the agreed feature scope.
Not included
- New features, new pages, new designs or new languages.
- Self-made plugin/WordPress updates that break something.
- Problems caused by hosting, third-party plugins, payment providers, expired licenses or client changes.
- Legal changes, new tax logic or completely new document requirements.
Service après 6 mois — seulement si nécessaire
After the Core Warranty, the client can order updates or support on demand. No mandatory subscription, no monthly property fee, no commission on direct bookings.
Update Check
Backup, controlled updates, quick test of search, checkout, documents and Owner Portal.
Compatibility Fix
If a larger plugin or PHP update requires adjustments.
New Features
New reports, new documents, new landing pages or new workflow logic by quote.
Admin et finance
Cliquez pour voir en grand.
Portail propriétaire
Cliquez pour voir en grand.
Combien coûte un système comme celui-ci?
Le prix est individuel car chaque entreprise fonctionne différemment. Il dépend du pays, du nombre de logements, de l’automatisation souhaitée, des moyens de paiement, des documents, du portail propriétaire, du site actuel et des exigences légales. Mais nous savons déjà quoi faire, donc il ne s’agit pas de projets irréalistes à plusieurs dizaines de milliers d’euros.
Nous ne pouvons donner un prix sérieux qu’après avoir échangé, compris votre workflow et — si disponible — examiné votre site actuel.
Important: Notre setup direct n’utilise pas de commissions de plateforme continues typiques ni d’abonnement mensuel fixe par logement. La mise en œuvre est planifiée comme un projet individuel.
Paiement équitable en 3 étapes
Plan et acompte
Nous discutons vos besoins, préparons un plan de mise en œuvre et après votre validation le projet démarre avec un acompte.
Base prête à tester
Lorsque le site de base et les workflows principaux sont prêts à être testés, le deuxième paiement est dû.
Validation finale
Après tests, corrections et validation finale, le dernier paiement est effectué.
Que nous envoyer sur WhatsApp?
- Country and city/region.
- Number of apartments or properties.
- Current website and tools.
- How bookings, owners, prices and documents are managed today.
- Whether you work as operator/reseller, marketplace or hybrid.
Questions fréquentes
Is this a monthly SaaS platform?
No. StayFlow is implemented on your own website. There is no mandatory monthly fee per property and no commission on direct bookings.
Why not fully custom without WordPress?
That would be much more expensive and would make small content changes dependent on developers. WordPress gives client control, StayFlow provides the operational logic.
What does 6-month Core Warranty mean?
We protect the delivered implementation and our custom code. New features, client changes, hosting issues or third-party license topics are not automatically included.
Are third-party licenses included?
Only if explicitly agreed. Elementor, booking plugins, payment providers and other tools remain third-party software with their own license terms.
Can the platform completely replace external channels?
Not necessarily. The goal is to increase high-value direct bookings and reduce dependency on external channels.
Voulez-vous construire votre propre plateforme de réservation directe?
Écrivez-nous sur WhatsApp. Nous vérifierons ensemble si une implémentation StayFlow personnalisée a du sens pour votre marché et votre modèle.
Écrire sur WhatsApp